Transparent pricing.
No hidden fees.
A predictable monthly platform subscription, plus a one-time professional implementation. Both are included at no additional cost during our Early Access Program.
Early Access Launch Program
First 3 months of subscription free and full implementation at no additional cost.
No Long-Term Contracts
Month-to-month billing. Cancel or change plans at any time.
Professional Implementation
Website, branding, migration, and training delivered by our team.
Secure Canadian Cloud Platform
Encrypted infrastructure hosted in Canada with role-based access.
Category 1 — Recurring
Monthly Platform Subscription
Simple, predictable pricing. No hidden monthly fees.
Your monthly subscription covers
- ImmPilot Platform
- CRM
- Case Management
- AI Copilot
- Client Portal
- Workflow Automation
- Continuous Updates
- Cloud Hosting
- Security
- Ongoing Support
Starter
For Independent RCICs
Platform features
- 1 Consultant
- Up to 100 Active Cases
- Client Portal
- AI Form Assistant
- Document Management
- Appointment Booking
- Email Notifications
- Secure Cloud Hosting
Professional Website Setup
One-Time Implementation Included during Early Access.
Professional
For Growing Immigration Firms
Platform features
- Everything in Starter
- Up to 5 Staff
- Unlimited Cases
- AI Document Review
- Workflow Automation
- Internal Messaging
- Role Permissions
- Analytics Dashboard
Professional Website Setup
One-Time Implementation Included during Early Access.
Enterprise
For Multi-Office Practices
Platform features
- Unlimited Users
- Multi-office Support
- SSO / SAML
- White-label Branding
- API Access
- Dedicated Infrastructure
- Priority Support
- Custom Integrations
Professional Website Setup
One-Time Implementation Included during Early Access.
Category 2 — One-Time
Professional Implementation Services
Everything required to successfully launch your firm's digital platform.
Website Design
- Professional immigration website
- Modern responsive design
- SEO-ready
Website Development
- Production-ready implementation
- Responsive and fast
- Integrated with the platform
Branding Configuration
- Logo
- Colors
- Typography
- Email branding
Platform Setup
- CRM configuration
- Case templates
- Programs
- Portal
Domain & DNS Configuration
- Custom domain
- SSL
- Email routing
- DNS assistance
Online Booking Setup
- Consultation booking
- Calendars
- Automation
- Notifications
Client Portal Configuration
- Portal branding
- Document upload
- Messaging
- Tasks
- Electronic signatures
Staff Training
- Administrator training
- Staff onboarding
- Best practices
Data Migration
- Clients
- Cases
- Documents
- Historical data
Go-Live Assistance
- Final review
- Production launch
- Post-launch support
These implementation services normally carry a one-time professional services fee. They are included only for firms participating in the Early Access Program.
Early Access Launch Program
Join now and receive all implementation services at no additional cost.
- First 3 Months FREE
- Professional Website Included
- Implementation Included
- Platform Configuration Included
- Staff Training Included
- Data Migration Included
- Go-Live Support Included
These implementation services normally carry a one-time professional services fee. They are included only for firms participating in the Early Access Program.
Cost Breakdown
Understanding Your Investment
Two clear pricing categories. Zero surprises.
Monthly Subscription
- Platform
- Cloud Hosting
- Continuous Updates
- AI
- Support
- Cloud Infrastructure
During Early Access
✔ First 3 Months FREE
Implementation Services
- Website
- Branding
- Platform Setup
- Data Migration
- Staff Training
- Go-Live Support
During Early Access
✔ Included at No Additional Cost
Why This Model
Transparent Pricing. No Surprises.
We separate what recurs from what's delivered once — so you always know what you're paying for.
No Hidden Fees
Every cost is explained upfront. What you see is what you pay.
Professional Implementation
Our experts configure your platform end-to-end so your team can focus on clients.
Fast Deployment
Launch in weeks, not months, with a guided implementation process.
Long-Term Partnership
Continuous platform improvements, updates, and support included in your subscription.
ROI Estimator
See what CasePilot AI could return
A quick estimate of the time and value CasePilot AI can unlock for your firm.
Interactive Estimate
Estimate your firm's productivity gain
Adjust the sliders to model how CasePilot AI could reduce administrative time across your caseload. These are estimates only and not a guarantee of financial return.
Estimated Results
Hours Saved / Month
288hrs
Productivity Gain
~30%
Estimated Annual Value
$293,760
Estimates assume a ~30% reduction in per-case administrative time and an illustrative CA$85/hour blended cost. Actual results vary by firm.
Feature Matrix
Compare Plans
A side-by-side view of what each subscription tier includes.
| Feature | Starter | Professional | Enterprise |
|---|---|---|---|
| Users | 1 Consultant | Up to 5 Staff | Unlimited |
| Active Cases | 100 | Unlimited | Unlimited |
| Client Portal | |||
| AI Form Assistant | |||
| AI Document Review | — | ||
| Workflow Automation | — | ||
| Appointments | |||
| Billing | |||
| Analytics | — | Advanced | |
| Role-Based Permissions | Basic | Advanced | |
| API Access | — | — | |
| White Label | — | — | |
| Priority Support | — | 24/7 | |
| SSO / SAML | — | — | |
| Training | Guided | Team | Custom Program |
| Data Migration | Basic | Basic | Advanced |
Trust & Security
Enterprise-grade by default
Every plan runs on the same secure Canadian infrastructure trusted by immigration professionals.
Security & Privacy
Enterprise-grade security, hosted in Canada
Encrypted storage, role-based access, and full audit logging protect every client file. CasePilot AI runs on a secure Canadian cloud platform with daily backups.
- Enterprise Security
- Encrypted Storage
- Role-Based Access
- Audit Logging
- Daily Backup
- Hosted in Canada
FAQ
Frequently asked questions
Answers to the commercial questions immigration firms ask us most.
- No. The monthly subscription covers the ImmPilot platform, hosting, updates, AI, and support. A professional website is delivered as a one-time implementation service — included at no additional cost only during the Early Access Program.
- Your monthly subscription is a recurring platform fee. Implementation is a one-time professional services engagement covering website design, branding, platform setup, data migration, training, and go-live. Keeping them separate makes pricing transparent and predictable.
- Your subscription continues on the plan you selected at the standard monthly rate. There is no auto-charge surprise — we send a reminder before the first billing cycle begins. You keep everything that was delivered during implementation.
- Yes. The website is your firm's asset. You keep your content, branding, and domain. As long as you're an active platform customer, we host, update, and support it as part of the platform.
- Yes. We help configure DNS, SSL, and email routing on your own custom domain during implementation.
- Yes — during the Early Access Program. We migrate your clients, cases, documents, and historical data as part of implementation. After Early Access, complex migrations are scoped as professional services.
- Most Starter and Professional firms go live within 2–4 weeks. Enterprise deployments follow a custom schedule based on scope.
- Yes. You can add offices, users, and jurisdictions as your firm grows. Enterprise plans include multi-office support and dedicated infrastructure.
- Yes. If you prefer to keep your current website, we can integrate the client portal, booking, and intake with it during implementation.
- Your subscription covers ongoing updates, security, cloud hosting, and support. Our team continues to maintain the platform and your integrated website for as long as you're an active customer.
- Yes. There are no long-term contracts. You can cancel your subscription at any time from your billing settings.
- No. Client portal users are free and unlimited on every plan. Pricing is based on your subscription tier and staff seats only.
- Yes. ImmPilot runs on encrypted Canadian infrastructure with row-level tenant isolation, audit logging, and SOC 2-aligned controls.
Launch Your Digital Immigration Practice
Start with three months free and receive complete implementation at no additional cost through our Early Access Program.
- 3 Months Platform Subscription FREE
- Professional Website Setup Included
- Platform Configuration Included
- Data Migration Included
- Staff Training Included
- Go-Live Assistance Included
No hidden fees · No long-term contract · Cancel anytime